The purpose of this document is to provide guidelines to all Yukon government employees on maintaining the “records and statistics” of their Health and Safety Management Systems.
A health and safety management system is a dynamic and constantly evolving process. Records of health and safety activities must be maintained as they provide information necessary to assess and record the health and safety system activities and results in order to make the required modifications and plan for future activities.
Some records are required by regulations.
To facilitate the annual review of the Departmental Health and Safety Management System (DHSMS), safety records should be stored in a manner and place that is easily accessible. Records Management System has identified 1275 for Occupational Health and Safety, Committees has been assigned 0185, Emergency Planning 0250 and Equipment Care and Maintenance as 0565.
Documents may be stored electronically on the department/crown corporation’s web-site, SharePoint, in the G-drive or in paper form.
Summaries of safety-related reports provide management with an overview a department's health and safety activities and results. Summaries may be compiled on a periodic basis (e.g. monthly or quarterly). An annual consolidation should be prepared and reviewed for each of the areas as it helps in determining trends and setting priorities for future safety program measures.